Title:  Invoice controller

Key Responsibilities

Invoice controller UD Bangkok Plant:

• Be responsible for invoices handling of Freight/ Transportation, othe cost from LSPs.
• Verify the invoices against Rate sheet as per agreed contract.
• Submit verified invoice to Transport Material Manager/ Transport Products and CKD Manager to get approval.
• Submit approved invoice to Accounting Department for payment.
• Record and reconcile the UDT PL cost liability against payment to LSPs.
• Gather and summarize accrual as per set up report format to UDT PL Business control every month end.
• Summarize the logistics cost and establish internal invoice charge to inter companies (Inidia/ Thailand/ Japan and Singapre).
• Work on continuous improvement as per Department strategic deployment and to met the target.
• Co-ordinate with LSPs and strengthen our communication regarding UDT PL logistics requirement also feedback on their performance.
• Arrange structured meetings with LSPs relating the invoices issue and performance feedback.
• Proactively work with LSPs to identify the delay and quality of invoices submission. Promote Problem solving tool and utilize with LSPs.
• Follow escalation process for deviation reporting to Transport Material Manager/ Transport Products and CKD manager.
• Be the coder for another country of UDT PL operations department which handling in SAP system.
• Calculate the freight cost and release Freight invoice to inter companies, if applicable.
• Keep good tracking of Rate sheet change (such as BAF cost in quarterly change, etc).
• Provide the actual transportation cost per shipment to stakeholders (up on request)
• Coordination with OCEAN Liners, Freight Forwarders, Transporters, Customs brokerage, overseas colleagues & Customers for lining up documentation requirements with them.
• Close co-ordination within the team (Internal & External) for their day-to-day requirements. Monitoring end to end activities (transportation, consolidation, custom clearance, freight, delivery, LSP Invoice validation and processing)
• Maintaining KPI’s – Formalize, Record and Maintain KPI 
• Arrange structured meetings with LSPs and stakeholders relating invoice issue.
• Maintaining communication and control through all phases of the journey.
• Maintaining current knowledge of relevant legislation, political situations and other factors that could affect the movement of freight and cost.
• Monitoring Pre-Carriage, Freight & On- Carriage activities & cost.

Main competence requirements

• Graduate from a recognized University is must. Bachelor of administration/ financial accounting/ Logistics/ Engineering /MBA will be preferred
• Diploma in Transport Logistics or supply chain is preferred.
• 4 - 6 years’ experience in Transport Logistics with ability to handle AP and AR invoices.
• Business acumen & Good Import/Export Trade knowledge
• Analytical, dynamic & Proactive
• High Integrity & strong ethics
• Good communication & Team Oriented
• Good written and spoken English & local language
• Experience from the automotive sector will be considered an advantage
• Self-motivated & Innovative
• Ability to implement new features and processes at all levels
• Goal oriented
• Ability to work in virtual teams /  remote management