Title:  Transport Controller

      Job Description

SUMMARY OF JOB

• Controlling Material/Products/ Parts Transport flows To & From domestic & international Suppliers to UD Plants, SPOL facilities, FVV workshop and Product Transport flows from JV & FVV to Dealers / Customers.
• Receiving, Analysing, Processing and documenting information accurately
• Evaluating Information to determine and ensure compliance standards
• Stakeholder’s closest partner by providing them Built-in-Quality Logistics Solutions
• Perform effective deviation management and Transform into excellence in Risk management
• Handle the invoices both AP and AR

Role (purpose of the Job)

The Transport Controller is responsible for managing and coordination of EXIM / Domestic shipments; with the customers, freight forwarders, shipping companies, ship agents, CHA & customs personnel, Xdock, truckers, and up to receiving of delivery and must provide the client with the best overall service levels, meet & exceed established goals for on-time pick-up and delivery with proactive approach. Handling of incoming invoices from LSPs and outgoing invoices to Inter company (both AP and AR) including deviation managing with LSPs.

Key Responsibilities

Transport Material/Products/Parts:

• Ensure the effectiveness of processes and including delivery, quality, cost, continuous improvement on the responsible areas.
• Managed KPIs achievement with positive and stable trend in the transport Material/ Parts areas within India Scope.
• Secure that best practice processes are implemented and followed.
• Ensure process are in place to monitor business performance and proactively alert business leaders on potential issues.
• Implementation of continuous improvement activities and to deliver cost saving and business process improvements.
• Pro-active work to minimize risk/ risk management in the responsible areas.

Invoices handling:

• Handling and Controlling invoices from LSPs and secure submittion ontime to Accounting department for the payment.
• Verifying the invoices against rate sheet of agreed contract before submission to Team Leader for approval and accounting Department for payment.
• Reconciliation between cost liability vs payment.
• Providing Freight invoice for import customs propose within UDT PL operated countries. (if applicable)
• Handling inter company invoices which to be charged between UDT PL India/ Thailand/ Japan/ China/ South Africa and UDT SPOL Singapore or others.
• Summary of accrual for every month end.
• Summary and Analysis of logistics cost for Transport operations.

Key interfaces

Internal

• UD Customs Compliance Team
• Other UD Transport controllers
• UD Logistics purchasing
• UD Logistics Developer and Optimization team
• Group Companies/ Overseas UD Plants & officers

External

• Customers
• Logistics service providers
• Material Suppliers

Key performance indicators

• Delivery and Quality Precision
• Invoices and Cost Control

Main competence requirements

• Graduate (Full Time) from a recognized Indian University is must. Bachelor of Engineering / MBA will be preferred
• Diploma in Transport Logistics or supply chain is preferred.
• 2 - 4 years’ experience in Transport Logistics with ability to handle the invoices.
• Business acumen & Good Import/Export Trade knowledge
• Analytical, dynamic & Proactive
• Excellent written and spoken English & Hindi
• Experience from the automotive sector will be considered an advantage
• Proficient in Interpersonal skills & strong in customer service relationship, good communication skill
• Self-motivated & Goal oriented
• Ability to work in virtual teams /  remote management