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Position: Company Secretary (CS)
Purpose :
CS position would be responsible for handling Secretarial and Compliance matters, mitigate compliance risk and assist in legal matters.
Job Description :
- Managing secretarial functions in the organisation.
- Ensure Corporate Governance.
- Ensure compliance with applicable laws, regulations as well as ensuring adherence to internal group policies and procedures applicable to the Company.
- Preparing and timely filing of returns, forms, applications with the office of the Registrar of Companies and/or the Ministry of Corporate Affairs and other Government or semi government offices. Filing of compliance reports, press releases, annual reports, etc. by and on behalf of the company as may be required.
- Managing secretarial activities such as conducting Board and Committee Meetings, preparing agenda and minutes, liaison with shareholders, directors, regulators and other stakeholders.
- Monitor regulatory developments on applicable Secretarial matters and advise management from time to time on the key changes and initiate actions for ensuring compliance.
Additionally perform the following roles and responsibilities -
- Support the legal counsel in legal matters including legal research, drafting and reviewing documents/contracts, preparing policies and playbooks, identifying legal risks and mitigating them, legal/secretarial, due diligence, audits, labour laws, legal guidance to stakeholders, etc.
- Responsible for complying with Company Law, RBI Regulations and Guidelines, Conduct of Board Meeting and General Meetings of the Company and its subsidiaries, Maintenance of Registers and Records as required statutorily, Printing and Circulation of Annual Report, filing documents, liaising with stakeholders, shareholding management, etc.
- Ensure a culture of compliance with the Company’s Code of Conduct to ensure maintenance of business ethics and periodic review with best practices followed by other comparable organizations
- Submission of applications to the Registrar of Companies, Department of Company Affairs. Ministry of Company Affairs for seeking approvals/ permissions.
- Attending to Secretarial Audit related matters, discussion with the Auditors on various issues arising in the course of their Audit and seeking legal counsel/guidance as required.
- Such other assignments as may be given by the Legal Counsel/ Management from time to time.
Education & Experience:
- Company Secretary qualification
- Minimum 3 years and related experience in a reputed corporate
- Be a self-starter with a demonstrated track record
- Willingness to work and adapt to a fast growing & changing environment.
- Ability to work independently, learn quickly and be proactive.
- Ability to perform and work well under pressure; good analytical & troubleshooting skills.
- Must possess strong English communication skills – verbal and written
Competencies & Skills:
- Compliance & Corporate Governance
- Ability to interact comfortably at all levels in the organization
- Outstanding written and verbal communication skills, including presentation skills, in English
- Legal knowledge: Strong knowledge of corporate law, regulations, and governance principles.
- Excellent organizational, time-management, and administrative abilities
- Attention to detail: A meticulous approach is necessary for handling complex legal and administrative documentation.
- Integrity: The ability to handle confidential information with the utmost discretion and maintain high ethical standards
- An energetic go-getter and creative individual with high work ethics
- Ability to see the “big picture” and help implement the company's strategy as a team player
- Proven ability to manage multiple projects/issues and stay focused
- Self-motivated and willing to take responsibility
- Proficiency in the use of MS Office applications – Word, Excel, PPT
- Domain knowledge of accounts & tax
- Strong analytical and interpretive skills
- Strong interpersonal skills, customer focus and strong ability to communicate
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