Title:  Governance Coordinator

Job Overview

UD Trucks is known for our pioneering technologies and products within the commercial automotive industry.  Governance coordinator is proactively and cross-functionally supporting strategic discussions and planning, coordinating / supporting respective UDT decision forums and monitoring UDT Technology KPI’s. Coordinate UDT Product Committee and Steering Committee meetings proactively, cross-functionally and efficiently. Support UDT Technology Project and Product Strategy (PPS) management in securing mature and clear meeting contents for decision making. 

Responsibilities and Duties

• ​Lead governance team in UDT Technology Projects & Product Strategy and support project governance activities.
• Manage Project Governance, templates management, company governance, rules management, etc.
• Consolidate inputs and provide feedback on UDTT governance related topics to UDTT management and UDT Governance responsible
• Improve governance activities on continuous basis and adapt new way of working.
• Lead and support overall decision forums preparation, meeting agenda, meeting invitation and secure release of finalized meeting minutes.
• Consolidate and lead to finalize meeting materials with respective presenters. from cross functional teams
• Manage and follow-up on actions decided in respective decision forums
• Lead, prepare and follow up for relevant KPI’s and their evaluation
• Secure readiness, lead and manage company schedule for various decision forums
• Support meeting coordination and SharePoint management

Minimum qualifications

• University degree would be good but not mandatory 
• 2 years of experience in cross-functional team activities would be good but not mandatory
• Proficiency in written and spoken English / Japanese
• Basic working knowledge of MS Tools like Powerpoint, Excel, Word are required
• Able to work in diverse team 
• Interpersonal communication skills
• Flexibility and proactive nature
• Effective Time Management
• Decision-making skills